Warehouse 100: Receive by Item

Receive Purchase Orders and creates Receipt of Goods in Sage.

1. Scanco Portal Setting

 The Scanco Portal is where you make changes to the settings regarding how the programming functions.

 The web address for the portal is: Sales.Scanco.com

 Your portal settings were set up during the installation and would have been \ will be refined during training.

 Additional adjustments to the portal can be made by your System Administrator.

Allow Receiving Activities: The Receiving programs allow the user to collect items that exist on a Purchase Order in Sage. The end result will be a Receipt of Goods in Sage. The Receipt of Goods in Sage can be reviewed before the Transaction register is processed which adds the items into Inventory. If you do not enable this option you will not be able to use any of the receiving programs on the scanners.

 Allow Receiving by Item: Allowing Receiving By Item allows the user to scan the item and then a list of Purchase Orders that have that item is presented and the user will select the correct Purchase Order to receive against. If the item is only on one Purchase Order, then the user will not have to choose the Purchase Order. Most of our customers use Receiving by Order so the user can enter the Purchase Order number and then scan only items that are on that Purchase Order.

Allow Batches: When this option is enabled the user can scan, key in, press the “Next” button to use the next batch listed in Sage, or lookup a Batch number. When you scan or key in data, you can create a new batch or use an existing batch.
When this option is disabled the user cannot collect a batch number and Sage will use the next batch number when the first record is imported and continue to add to that batch.
If you enable this option and Batches are not enabled in Sage then you will not see the batch prompt on the scanners because Sage does not allow batches.

Collect Batch Description: When this option is enabled the user can enter a comment for the batch. If this option is enabled and there is no comment to be collected the user can press enter on a blank prompt to skip comment collection. The results of the comment collection would be the collected comment will be shown on the Batch selection screen in Sage.

Allow Multiple Users in an Order: This option does not apply to Receiving by Item.

Allow Over Receipts: When this option is enabled the user will be warned when they enter a quantity that is higher than the quantity that was ordered. The user can click Yes on the warning to proceed with the entry or No to cancel the entry. This option will not work if your Sage option does not allow receiving a quantity that is higher than the quantity that was ordered.

Prompt for Unresolved Lines: This option does not apply to Receiving by Item.

Collect Pallet Description: When this option is enabled the user can enter a comment for the Pallet. If this option is enabled and there is no comment to be collected the user can press enter on a blank prompt to skip comment collection.

Allow Next Lot Serial: When this option is enabled the user can press the "# NEXT" button at the Lot and\or Serial prompt to use the next value listed in Sage for the item being collected. This option is best used when the items being received do not have Lot \ Serial numbers but the item requires Lot \ Serial number to be collected.

Default Initial Prompt: You must choose the default prompt that will be displayed on the scanners. Item = the user will see the item prompt after order number entry and the "Pallet" button can be pressed to change to Pallets. Pallet = the user will see the item prompt after order number entry and the "Item" button can be pressed to change to Items.

Select Bin before Items: This option does not apply to Receiving by Item.

Allow Misc. Items: Enable this item if you need to receive miscellaneous items. Disable this option if you do not want the scanners to be able to collect miscellaneous items.

Scan Each: Scan Each has 3 options: You must choose one of the options to control how Scan Each will function on the scanners.

“No scan each”	will remove the ‘Each’ button shown at the item prompt.
“Allow Scan Each”	will display the button and the user can turn it on\off.
“Scan Each Always Enabled”	will enable the button and the user cannot turn it off.

For more information about:

Lookups - Explains the various lookups

Send Process – Explains the “Send data to Sage” process.

Review User Manual – Covers “Review” mode which is accessible in all Applications.

Main Applications – Receiving Icon

Press the Receiving icon to move to the next screen.

Buttons

 Send: to send all data collected in all applications.

 Setting: to adjust settings.

 Logout: to change users or companies.

 Status: to check if you have sent all data collected to Sage.

 

 

Receiving by Item Icon

Press the Receiving by Item icon to enter the application.

Button

Back: at the top left, to move back to the Main Applications screen.

 

Batch Number Prompt - Optional

The batch prompt all entry of up to 5 alpha number.

Examples: A12, 12345

Buttons

Back: at the top left, to move back to the Main Applications screen.

Enter: press after keying in data at Batch prompt.

Keyboard: for the on-screen keyboard.

Lookup: for seeing all available Batch numbers in use in Sage.

Next: to use the batch number.

   

 

Item Entry Prompt

Scan or key in any valid item at this prompt.

The "Scan Each" button is controlled by the option in the Scanco portal shown below.

• “No scan Each” will remove the ‘Scan Each’ button shown at the item prompt.
• “Allow Scan Each” will display the button and the user can turn it on\off.
• “Scan Each Always Enabled” will enable the button and the user cannot turn it off.

      

Buttons

Back: at the top left, to move back to the Main Applications screen.

Enter: press after keying in data at Item prompt.

Keyboard: for the on-screen keyboard.

Lookup: for seeing all available Items for use.

Scan Each: available if ‘Scan Each’ is enabled in the Scanco Portal.

Print: for printing labels if you have Scanco SkyPrint.

Pallet: for receiving items onto Pallet, requires ACSG License plating.

Send: to send all data collected.

Review: to enter review mode.

  

Item Lookup

The item lookup will show all items on the current Purchase Order. Touch the item you wish to receive to move forward.

Button: Cancel: to move back to the Item code prompt.

 

 

 Purchase Order Display List

Shows all valid Purchase Order numbers for the item collected. Touch the item you wish to receive to move forward.

Button:

Cancel: to move back to the Item code prompt.

 

 

 Bin Prompt

For Multibin warehouses, the Bin field will be displayed after entering in an Item number.

Scan, key in, or lookup Bin number.

Buttons

Back: at the top left, to move back to the Main Applications screen.

Enter: press after keying in data at bin prompt.

Keyboard: for the on-screen keyboard.

Lookup: for seeing all available bins.

Print: for printing labels if you have Scanco SkyPrint.

   

 

 Quantity Prompt

Scan or key in positive numeric quantity at the quantity prompt.

Buttons

Back: at the top left, to move back to the Main Applications screen.

Keyboard: for the on-screen keyboard.

Enter: press after keying in data at Quantity prompt.

  

 

 Multibin Pallet Type Entry

If your company has ACS License Plating enabled, after pressing the ‘Pallet’ button at the item prompt you will be prompted for Pallet Type.

Buttons

Back: at the top left, to move back to the Main Applications screen.

Enter: press after keying in data at Pallet Type prompt.

Keyboard: for the on-screen keyboard.

Lookup: for seeing all available Pallet Types.

Pallet: to switch between Pallet and Item collection.

   

 

 Pallet Number Entry

Scan, key in, or press the ‘Next’ button to use the next available pallet number.

Buttons

Back: at the top left, to move back to the Main Applications screen.

Enter: press after keying in data at Pallet prompt.

Keyboard: for the on-screen keyboard.

Lookup: to all available Pallets for use.

Pallet: to switch between Pallet and Item collection.

Next: to use the next available pallet number.

Review: to enter review mode.

   

 

 Pallet Description Entry

Scan or key in a description for your pallet or press enter to skip this prompt.

Buttons

Back: at the top left, to move back to the Main Applications screen.

Enter: press after keying in data at Pallet prompt.

Keyboard: for the on-screen keyboard.

   

 Lot Prompt

Scan or key in lot numbers for lot-controlled valuation products.

Buttons

Back: at the top left, to move back to the Main Applications screen.

Enter: press after keying in data at Lot prompt.

Keyboard: for the on-screen keyboard.

Print: for printing labels if you have Scanco SkyPrint.

  

 Serial Prompt

Scan or key in serial numbers for serialized valuation product. As serials numbers are collected the “Qty Scanned” field will accumulate +1 for each serials number collected.

Buttons

Back: at the top left, to move back to the Main Applications screen.

Enter: press after keying in data at Item prompt.

Keyboard: for the on-screen keyboard.

Send: to send all data collected in Count by Item.

  

 

 Sage Mobility for Barcode EZ Import program: must be running for real-time entries to be created in the Sage Inventory Management Item Maintenance Alias button.

 

 

 

 Where the Goes in Sage

Sage Purchase Order module Main Receipt of Goods

* WS= Warehouse Standard

[2021-03-05-3:56:36 PM] KRC: